Coastal Fund Administrative Assistant

Posted: May 4, 2016


The Coastal Fund Administrative Assistant provides assistance to the Coastal Fund Board of Directors and the Environmental Programs Advisor by taking minutes at weekly meetings, printing, filing, and organizing grant applications and related paperwork, managing the Coastal Service Program, and performing basic office management such as email correspondence, mail sorting, message taking, et cetera.

 

Duties

  • Check Coastal Fund email and voicemail accounts, respond to any messages or forward on to appropriate party
  • Stock office display with relevant literature and brochures
  • Maintain office order and cleanliness, greet drop-in vistors and offer assistance as needed
  • Process and file any new Coastal Service Program participation requests
  • Attend Coastal Fund Board meeting and present Administrative and Coastal Service Program reports
  • Take minutes at all Board meetings and distribute to Board members and listservs as required
  • Update grant files to reflect any Board decisions, communicate decisions to respective grant holders
  • Confirm attendance and prepare paperwork for any upcoming Coastal Service Program events, process paperwork for payment
  • Develop and advertise calendar of Coastal Service Program events
  • Print and file grant applications, contact applicants to schedule in-person presentations
  • Obtain updated budget information and present to Board before grant decision meeting
  • With help from supervisor, compile grant requisition packet
  • With help from supervisor, and send out grant agreements for successful grant applicants
  • Prepare quarterly summary of Coastal Service Program events and funding
  • Work with Coastal Fund Outreach to compile information for Annual Report
  • Provide program update at Coastal Fund Gala
  • Other duties as assigned by supervisor

 

Requirements

  • Must be able to attend Coastal Fund Board meetings at 6pm on Tuesdays
  • Must have a general interest in the coast and in coastal preservation
  • Must be extremely organized with great attention to detail
  • Must be able to track multiple projects at once, particularly at the beginning and end of each quarter
  • Must be very professional over email correspondence
  • Must be extremely comfortable with Google Docs and spreadsheets
  • Office experience is highly beneficial, though not required

 

To Apply

Click on the “Apply” link below and fill out all information. You must also attach a resume and cover letter to be considered. If the link does not appear, log in, click on the position description, and the refresh the page.

 

For More Information

Email coastalfund@gmail.com

Hours Per Week: 10
Location: Associated Students Building / Multicultural Center
Wage: $10.00/hour

Keywords: Bookkeeping, Computers, Environment, Office, Reception, Work-Study